employee shift management software

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Best Employee Shift Management Software and App

Running a business, no matter how big or small, comes with its fair share of challenges. And let’s face it, managing employee shifts can be one of the biggest headaches. Between juggling everyone’s availability, dealing with last-minute changes, and trying to avoid scheduling conflicts, it can feel like a never-ending puzzle.


But here’s the good news: employee shift management software is here to save the day! This nifty tool can streamline your scheduling process, making it easier, faster, and more efficient.


In fact, employee scheduling software has led to 30% more swift schedule creation and reduced scheduling errors by a whopping 55%. But the question remains: how exactly does this magic software work? And what kind of time-saving, money-saving benefits can you expect?


Let’s dig in and explore five ways employee shift management software can improve your business!


What is an Employee Shift Management Software?

Think of an employee shift management software as your digital scheduling companion. It’s a tool that makes creating and managing employee schedules super easy and efficient.


Instead of juggling calendars, spreadsheets, and endless back-and-forth messages, you can handle everything in one place. The work shift management software lets you input your employees’ availability, skills, and preferences, and then automatically generates optimised schedules that fit your business needs.


It can even take into account things like labour laws, overtime rules, and budget constraints. But that’s not all! Many employee shift management software programs have extra features like shift swapping, time tracking, employee exit management, and communication tools.


This makes it easy for your team to stay connected and manage their own schedules, taking some of the load off your shoulders. In short, employee shift management software is like having your own scheduling expert at your fingertips! It’s a game-changer for businesses that want to streamline their operations, save time, and keep their employees happy.


5 Ways You Can Save Time and Money with a Scheduling and Shift Planning Software

You’re probably wondering how exactly employee shift management software can translate into actual savings for your business. Well, buckle up! We’re about to look at five key ways this handy tool can save you both time and money, ultimately helping you run a more efficient and profitable operation:


Reduced Administrative Time

Manually creating staff schedules is a tedious and time-consuming task. With employee shift management software, you can wave goodbye to those endless spreadsheets and hours spent juggling availability. 


The software automates the scheduling process, taking into account employee preferences, skill sets, and labour laws. This frees up valuable time for your managers and HR team, allowing them to focus on more strategic tasks that drive your business forward.


Minimised Overtime Costs

Overtime can quickly eat into your profits. With a smart scheduling system, you can optimise your staff allocation, ensuring you have the right people in the right place at the right time. By forecasting labour needs and avoiding overstaffing, you can minimise unnecessary overtime hours, leading to significant cost savings in the long run.


Optimised Staffing Levels

Finding the perfect balance between understaffing and overstaffing is a constant challenge for businesses. However, employee shift management software takes the guesswork out of the equation. 


It helps you analyse historical data, forecast demand, and create schedules that ensure you have just the right number of employees on hand to meet customer needs without overspending on labour costs.


Automated Payroll Processes

Payroll is another time-consuming task that’s prone to errors. You can streamline the process by integrating your shift management software with your payroll system.


The software automatically calculates wages based on hours worked, considering overtime, breaks, and other factors. This reduces the risk of human error, saves time, and ensures that your employees are paid accurately and on time.


Improved Communication and Collaboration

Clear communication is key to a smooth operation. Employee shift management software makes it easy for managers and employees to stay in the loop.


Employees can view their schedules, request time off, and even swap shifts with colleagues, all within the platform. Managers can easily communicate changes, updates, or important announcements, leading to better teamwork and a more engaged workforce.


Reduced Absenteeism

Nobody likes getting stuck covering a shift at the last minute due to a no-show. Thankfully, employee shift management software makes it easier for employees to request time off in advance, giving you plenty of notice to find a replacement. 


Plus, many systems allow for shift swapping, so colleagues can cover for each other directly, reducing the burden on management and minimising disruptions to your operations.


Increased Employee Satisfaction

Happy employees are more likely to stick around, saving you the hassle (and cost) of constantly recruiting and training new staff. Employee shift management software contributes to a more positive work environment by giving employees more control over their schedules, promoting better work-life balance, and making communicating with their colleagues and managers easier. 


All of this leads to happier, more engaged employees who are invested in your company’s success.


How to Choose the Best Shift Management Software?

With so many employee shift management software options, finding the perfect fit for your business can be overwhelming. But don’t worry, we’ve got you covered! Choosing the best shift scheduling software comes down to understanding your specific needs and priorities.


Here are a few key factors to consider when choosing the best employee shift management software:


Ease of Use

Look for a system with a clean, intuitive interface that’s easy for managers and employees to navigate. Drag-and-drop features, clear visuals, and simple navigation can make a world of difference.


Features and Functionality

Different businesses have different needs. Consider the specific features that are most important to you. Do you need automated scheduling, time tracking, communication tools, or mobile access? Make a list of your must-haves and compare different software options to see which ones tick all your boxes.



Does the shift management software integrate with other tools you already use, like payroll or HR systems? Seamless integration can save you time and hassle by eliminating the need for manual data entry and ensuring that all your systems work together smoothly.


Customer Support

Even with the most user-friendly software, you might occasionally need help. Look for a provider that offers excellent customer support, whether it’s through phone, email, or live chat. Check online reviews and ask for references to see what other users say about the provider’s responsiveness and helpfulness.



Of course, budget is always a consideration. Compare the pricing plans of different employee shift management software options to find one that fits your budget. Keep in mind that the cheapest option might not always be the best fit for your needs. Look for a balance between affordability and functionality.


How 6 Pence Helps

We understand that efficient workforce management is crucial for your business’s success. That’s why we offer a range of payroll and staff outsourcing services designed to make your life easier, including finding the right people to fill those shifts.


Whether you are a small business just starting or a larger company looking to streamline operations, our team of experts can help you find the perfect talent for your needs. We specialise in providing reliable, skilled staff across various industries, ensuring that your shifts are always covered.


Our goal is to simplify workforce management so you can focus on what you do best—running your business. Let us handle the complexities of staffing, scheduling, and payroll while you enjoy the benefits of a happy and productive team.


Contact 6 Pence today to learn more!


Frequently Asked Questions

How do you manage employee shifts?

Effectively managing employee shifts involves creating a schedule that meets your business’s operational needs while considering your employees’ availability and preferences. It requires balancing workload, ensuring adequate coverage, and adhering to labour laws. This can be done manually (often with spreadsheets and calendars) or more efficiently using employee shift management software.

What is the scheduling process in HR?

The HR scheduling process involves:

  • Determining staffing needs based on demand
  • Creating work schedules
  • Communicating those schedules to employees
  • Managing any changes or requests for time off

If done manually, this process can be time-consuming and prone to errors, which is why many businesses turn to employee scheduling software for assistance.

How much does employee scheduling software cost?

The cost of employee scheduling software varies depending on several factors, including the number of employees, the features included, and whether it’s a cloud-based or on-premise solution.


Some software providers offer free plans for very small businesses, while others charge monthly or annual subscription fees. Research and compare different options to find one that fits your budget and meets your specific needs.


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